The timetable that runs your whole business.
KeepTrack brings online booking, attendance, invoicing and recurring payments into one schedule — so a full term runs itself.
Everything a term needs, in one place.
Stop stitching together a booking form, a spreadsheet, an invoicing tool and a payment provider. KeepTrack does the lot — and they all share the same schedule.
Online booking
Customers browse your public schedule, register themselves, and pay — new families onboard without a phone call.
The timetable
Every activity, instructor and room in one view. Set up a term once, then roll it forward to the next season.
Star Tracker attendance
Mark who showed up in seconds. Makeup lessons and waitlists are handled without a paper register.
Invoicing & reminders
Send invoices, and batch reminders to anyone unpaid. Payments are automatically registered.
Recurring billing
Memberships and perpetual activities re-register and re-bill on their own — by card, SEPA direct debit or QuickPay.
Reports to your inbox
40+ reports — turnover, salaries, schedules, VAT — delivered as Excel exactly when you need them.
One registration, start to finish.
Every booking follows the same path through KeepTrack — automatically. Here's what happens after a customer hits "register".
Book
A customer picks a class on your online schedule, signs up, pays, and receives information.
Schedule
The booking lands on the timetable with the right room and staff.
Attend
Staff - or the customers themselves - mark attendance in the Star Tracker each session.
Grow
Turnover, attendance and retention reports show what's selling — so you can renew customers, fill quiet slots and add the classes that pay.
Take the register with one tap.
The Star Tracker turns the daily register into a single screen. Tap a star to mark attendance, and KeepTrack keeps the history for makeups, statistics and salaries.
- Makeup lessons — offer and book missed sessions without double-charging.
- Waitlists — fill empty spots from your waiting list.
- Salary data — feeds straight into instructor pay reports.
Two decades of running classes. Your data stays in Switzerland.
KeepTrack GmbH has built scheduling and billing software since 2002, from Cham in the canton of Zug. Our services run sports and course businesses across Europe and The US today.
Hosting under Swiss and EU data-protection law, in English, Danish, Swedish, Norwegian, German, Spanish and Catalan — with support from people who actually know how a term works.
One price per school. No per-seat surprises.
Pick the plan that fits how many facilities you run. Every plan includes the full booking, attendance and billing system — bigger plans add scale, automation and business insight.
For new schools getting going at a single facility.
- One facility Have two? Contact us anyway!
- Online booking & public schedule
- Waitlists
- Timetable & term planning
- Star Tracker attendance
- Invoicing, reminders & online payments
- Automated emails to customers
- Email support
For established schools running more than one facility.
Everything in Start-up, plus
- Multiple facilities
- Memberships & recurring billing
- Makeup lessons
- Reports to your inbox
- 20+ ways to pay online or via POS billed by volume
- Batch SMS & emails billed by volume
For very large, multi-facility companies.
Everything in Growth, plus
- Unlimited facilities
- Automated perpetual scheduling
- Company-wide statistics & data export
- Dedicated onboarding & data migration
- Priority support
- And much, much more
Prices in EUR per month. We'll confirm the right plan with you on your demo.
See your own term on the timetable.
Book a 20-minute demo and we'll set up a sample week with classes — booking, attendance and billing included.